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Assurance / Compliance / Attestation

Traditionally, when we want to find out whether business units are complying with laws, regulations and standards, we have relied on paper-based forms or spreadsheets.  But as you know, consolidated analysis and reporting is a nightmare.

Furthermore, today we are also concerned about vendor/supplier risk involving information security, anti-bribery and corruption, customer privacy, etc.  This includes the need to easily manage risk and compliance around international labor standards.

This is a Compliance Management System that allows you to setup any number of questionnaires and distribute them electronically and securely to recipients.

Fast and Efficient

The key benefit of Incom Assurance is that it offers a fast evaluation of business units and business processes. It offers the business managers a system to help achieve best practice quickly.

This software allows you to set up an unlimited number of surveys and any number of questions per survey.  When all survey questions have been answered, the system provides a rating based on a scoring formula.

For Internal Business Units

This program is ideal for whole-of-business control self assessments because it reduces the time and effort to gather responses to questions.  Responses may be gathered from any level of the business, or only from specific business units that are involved with the subject matter. Previous responses may be retained or archived.

For Financial Reporting

 If your company is operation in many countries through many legal entities you have arrived at the right place.  Discuss with Incom how you may easily set up a system to collect attestations from each legal entity’s CFO and GM.  Furthermore, the system may operate in a 2-tier structure where the regional financial controller and regional general manager have to attest that all legal entities have complied.

For Third Parties / Supply Chain Risk Management

 Configured as a SCRM system, this program is ideal for collecting information quickly from each trading partner, and from anywhere in the World because it is web-enabled.  It is secure so that each trading partner sees no more than their own responses, whereas all responses may be analyzed and reported internally.

 Technical Description

 Compliance Assurance is a web-enabled multi-user Microsoft .NET application using SQL Server relational database supporting hundreds of decision makers across the enterprise. It includes Microsoft Windows single sign-on authentication, role based security for risk management in context, Internationalization, and translatability to any other natural (human) language.

Detailed Usage

Typical compliance activities supported

  • Compliance with laws and regulations
  • Compliance with stock exchange requirements
  • Compliance with standards & codes
  • Product or system compliance
  • Entity-wide best practice
  • Workplace health and safety
  • Customer and contract specifications
  • Supply chain risk management
  • Information security laws and codes
  • Environmental protection laws

 Typical drivers or criteria

  • Corporations Act
  • Accounting Standards
  • Stock Exchange Reporting
  • External Laws & Regulation
  • External Standards & Codes
  • Internal Policies & Procedures

 Financial reporting steps

  • Setup questionnaire(s)
  • Setup legal entities and responsible officers
  • Publish the questionnaire to legal entities
  • Receive & review completed questionnaires
  • Produce exception reports for “No” responses
  • Analyse the responses with powerful reports
  • Identify and document any risks in ERM
  • Create action items and assign to legal entities
  • Confirm all risks are being managed